E-Mail Archive

With the archive policies, you can define whether E-Mais should or should not be archived.
There are several reasons, why specific E-Mails are not to be archived.

With a policy you can prevent E-Mails with a specific subject, sender, recipient pattern from being archived.
The size of an E-Mail can also be used as rule for a policy.

  • Rules can be added, edited or deleted
  • Rules are processed in order from top to bottom
  • If the conditions of a rule apply to a specific email, the processing of policies ends at this point
  • The order can be adjusted via drag & drop in the right-hand column
  • Short-term deactivation of the rule is possible in the settings of the corresponding policy
  • Conditions of a policy (subject, sender, recipient, size) are linked with AND; the defined action is only executed if all conditions apply.

The following steps are required to create a policy:

  1. select "Add" to create a new policy
  2. assign a name, comment and action (archive, do not archive)
  3. if desired, uncheck the "Enabled" checkbox, then the policy is only created but not processed
  4. configure the search patterns that should apply to the policy, the different search patterns (subject, sender, recipient, size) are AND linked!
  5. save the policy
  6. if necessary, change the order of the policy via drag and drop using the icon to the far right of the policy

The settings of the different patterns are as follows:

  • Subject pattern:
    Subject patterns can contain one or muliple subjects (even devided with a blank)
    if upper and lower case should be considered, this can be activated
  • Sender pattern:
    For senders, either the full email address or an @mycompany. address (even without a top-level domain) is permitted
  • Recipient pattern:
    For recipients, either the full email address or an @mycompany address (even without a top-level domain) is permitted
    The option ‘Every recipient must be addressed’ determines that the policy is only applied if an email is addressed to all recipients in this list
  • Size of the message:
    Enter the desired size and select the corresponding action
    Choose between Apply if the message is larger than the value or Apply if the message is smaller than the value

Without entries in this area, the appliance archives every E-Mail received via the tenant journal address.